The hall is fitted with a keyless lock which is operated via a 4 digit PIN code. Once your booking is paid and confirmed, you will receive your unique PIN code 3 days and again 1 day before your period of hire. This will go to the email account which you used when you made your booking. This is an automated service so please ensure you you check your spam/junk folders if you are unable to find it. Your PIN code will release the lock during your period of hire only. Please therefore ensure you include all of the required set-up and clear up time you need for your activity. You will find emergency contact numbers on the main hall door should you encounter a problem.

The Village Hall has a large, free car park. There are Blue Badge parking spaces to the front of the building and a number of ramps to enable wheelchair users to access the building. There are 3 disabled toilet cubicles in the building. Please use the Hall Floor Plan to view the locations of ramps and accessible facilities.

Woodcote Village Hall sits on the edge of the village green. The Pavilion and Function Room both offer direct access to the green. The village green is a public space and as such, is not suitable for setting up private marquee’s/gazebo’s/dining areas or play equipment as an extension of your hall booking. If you would like to discuss an activity on the village green, please contact Woodcote Parish Council. 

The village hall insurance covers PRIVATE hire so, if you are having a private party or gathering then you don’t need to worry about insurance. However, the village hall insurance does not cover hirers who then rent space in the Hall to a second party, i.e hirers who sub-let space, or an organised group who are collecting subscriptions. If you want to hire the Hall for a class, event or activity, for example where you are selling space to others e.g participants, members, traders or exhibitors, you must provide proof of your own/organisation insurance to comply with our Standard Conditions of Hire. 

As a Hirer of the Woodcote Village Hall, you are able to serve alcohol and operate a bar under the licence held by Woodcote Village Hall Charity. Hirers however are required to complete and sign the Hall Hirer’s Agreement for the Sale and Supply of Alcohol to obtain agreement from the Charity before serving or selling alcohol on the premises. The charge for this service is £10/booking.

PAYMENT is required in full to confirm your booking. Your booking remains as a provisional booking and as such is not confirmed until payment is received.

DEPOSITS We request a refundable hire deposit for the booking of evening parties and functions. The deposit required is £60 per booking, refundable when the Village Hall Management Committee are satisfied the hirer has met the conditions outlined in the Standard Conditions of Hire.

BOOKING CANCELLATIONS If you need to cancel your booking, we offer a full refund with 30 days notice and a 50% refund at 14 days notice.

CHANGING YOUR BOOKING When you have sent a booking request, you will receive a provisional booking email. This email asks if you wish to make any changes to your booking. Within the email is a link to your booking, enabling you to advise us of any changes required. If you have already paid for your booking and your booking is confirmed, you will need to email any changes to woodcotevillagehall@outlook.com

The main hall has a very high ceiling and as such is suitable for bouncy castles and soft play equipment.

The following are NOT PERMITTED in the hall:-

• Naked flames (aside from candles on a birthday cake)
• Dry Ice
• Roller Skates
• Advertising/ Fly Posting
• The use of sellotape/sticky tape/blu-tac or sticky fixers or similar for  fixing banners or decorations in the building.
• Advertising – If you would like us to display a poster or advert for you, please post it in the postbox labelled village hall which can be found under the notice board in lobby area to the main door.

If you would like to arrange to view the hall and facilities before your booking, please get in touch.